Programme Executive

Event Partners is a multi-award-winning leader and principal player in the Events, Meetings, Incentive Travel and Destination Management industry. Our excellence is best illustrated in the impressive portfolio of outstanding projects we have delivered on behalf of national and world-renowned organisations, companies and institutions from across the globe.  

We believe our people are central to our success, professionalism, and character.  

As a company, we place great importance on creativity, teamwork and forging lasting relationships. As a result of proactively securing a large amount of business for Ireland in the coming years, we are expanding and growing our company, and the following position is available.  

The successful candidate will have the opportunity to work within a dynamic, fast-paced operations team, allowing you to contribute and grow. The team you will join is passionate about events and unafraid to push boundaries. We aim to ‘Think Differently’ every day, and nothing gives us more pleasure than beating our competition fairly and professionally.  

If you think you are a game changer who can be responsible for delighted clients, then you might be the perfect person for our team. 

Our Core Values: 

People: We are a team of experienced and passionate people who care 

Innovation: Our creative genius sets us and you apart 

Partnership: Relationships and trust are important to us 

 Our Brand Promises: 

A comfortable environment of financial and reputational security 

Global credibility & visibility 

An intimate & inspiring environment for learning 

We believe that our people are central to our success. We place great importance on teamwork and forging lasting relationships as a company. As a result of proactively securing a large amount of business for Ireland in the coming years, we are expanding and growing our company, and the following position is available. 

Successful candidates will join a highly creative, passionate, and results-driven team. Strong interpersonal skills and exceptional support skills are essential to creating the right environment for the team to succeed. To excel in this role, you will enjoy working in a fast-paced team environment, have excellent people skills, and be comfortable managing conflicting priorities and tight deadlines. 

This is a Programme Executive Role within the operations team of Event Partners. This role is hands-on and involves working as part of the Operations team. The successful person must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail. The Programme Executive will manage large and repeat client accounts with complex programs and significant budgets. They must work exceptionally under pressure, ensuring every event's smooth and efficient running from the initial handover to the final invoice. This candidate will manage approximately 8-10 events/projects a year and join several site inspections to assist with the procurement of future business.  

 Types of projects to include but not limited to: 

• Incentive Programs
• Corporate Meetings and Conferences
• Award Ceremonies
• Promotions and Product Launches
• Site Inspections
• Familiarization Trips 

We look for candidates who are: 

• Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
• Passionate; passionate about the work you do and that excites and inspires others
• Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
• Confident and Self-Assured; Isn't daunted by the task of leading projects and taking responsibility for their success
• Intuitive; you know how to access the key players and create relationships based on trust
• Curious: You strive to understand the client and the industry – The 'What, Why and How' of their strategy and tactics
• Ingenuity: Finding creative ways to solve problems and create opportunities
• Fearless: Acting with confidence and without fear of failure
• Quality: Taking pride in the craft and the robustness of our output
• Collaborative: Finding a rhythm in working with other people makes 'we' a lot stronger than 'me.' 

 Key Duties & Responsibilities 

Leadership: 

• Demonstrate a commitment to developing and embracing our core values of people, innovators and partnership.
• Collaborate to define strategic solutions based on our clients' requirements
• Work collaboratively with key team members, departments, clients, and vendors to build strong content to communicate the best EPI/CPI products, services and initiatives.
• Assist in the formulation of EPI/CPI's overall operational direction and strategy
• Contribute to research activities to develop creative briefs that align creative work with the needs of EPI and our clients 

Role Accountabilities: 

• Proactive client account management working on various events and projects
• Attending client meetings and preparation of meetings; attendance via conference calls and in person
• Participation in Client Events such as site inspections in Ireland and other international destinations if required
• Engage in regular communication with clients to ensure that they are exceptionally well serviced
• Budget management with scrupulous attention to detail, as explicitly required for each project as well as budget reporting and post-event analysis
• Venue management, Catering, Audio Visual including staging, lighting, entertainment, décor, Excursions and Tours, Conference & Event Materials, Signage, Exhibition management, Hotel allocations, Marketing & Promotion
• Corresponding and contracting with suppliers to include re-confirming dates, times and booking information
• Assistance to the sales team with the organisation, coordination and implementation of site inspections and Fam Trips
• Funding applications to Failte Ireland for Site Inspections and Fam Trips
• Invoice processing for suppliers and clients
• Updating company spreadsheets for Finance Team
• Performing other administrative tasks and duties as may be the required
• Work on-site during the event (after hours and weekends included)
• Availability to work outside standard business hours is essential as part of this role
• Extensive understanding of the Irish business tourism product
• Constantly develop new product and service knowledge
• International travel may also be required 

Skills Required 

Highly organised and with a love for events.

Excellent communication, planning and presentation skills and an ability to tailor their approach to the audience and desired outcome are prerequisites. 

The candidate must be hard-working, committed, a team player, ability to work on their initiative. 

• A genuine passion for the tourism and events industry 
• Highly developed organisational skills for this very hands-on role
• Strong attention to detail & ability to multitask
• Comfortable working in a fast-paced environment with multiple and strict deadlines
• Excellent financial and budget management acumen 
• Self-motivated and able to work effectively both independently and as part of a team
• Experience in contracting and negotiating, and managing suppliers to ensure optimal productivity and performance
• Awareness of international cultures and their differences/expectations
• Excellent communication and influencing skills 
• Fantastic relationship builder – both internally and externally
• Strong office computer skills.
• A third-level qualification is required
• Fluent English is essential; additional languages would be an advantage (most specifically German)
• Right of abode in EU essential 

 Top Reasons to Work for EPI 

• Our people are our brand; we work for a company with a culture of developing talent and recognising employee worth.
• World-class learning and training opportunities and a mentor programme to meet your personal development needs.
• Several departments within one company offer multiple opportunities for career growth.
• A diverse and inclusive workplace with employees from all over the world and various professional backgrounds.
• Global opportunities with employees encouraged to work across borders and explore new destinations.
• Network and build relations with the most influential in the industry at national and international events.
• Early finish on the last Friday of the month
• Our Birthday present to you is a day off